Attendance
Each day Landscape Ontario staff sign in so that other staff can know who is where and what they’re up to. Keeping this page open for the day lets those who answer the phones know who they should pass calls to and who they should just put to voice mail.
The Layout
At the top of the page, we have our staff mission statement and some geeky stuff that I put in there, like the amount of seconds we’ve been taking attendance for. You can quickly search for a contact using the search box at the top of the screen which saves one click off of clicking on the Contacts button at the top but when you’re in a rush it will save you time.
You can click the Schedule in Advance button to schedule when you’re going to be out of the office any date in the future. That page will also show you any days in the future you’ve already scheduled.
The attendance list shows you each person, a box for in and out, a description that they’ve entered and then the next 5 business days. If someone has filled something out for the future, you can put your mouse over that “out” and see any message that they’ve entered. If the person is using their voip phone the background of their name will show up in red. The colour scheme of epic48 is designed so that you can quickly navigate it and this page is no exception. All staff appears as a link and you can quickly click on them to see that person’s information and click the call button next to their direct number to call them using your Cisco phone.
Below the attendance list, you’ll see any meetings that are booked for any of the rooms at LO for that day. You can also change the date using the form below and click Show Meetings on Selected Date to see meetings on another day or click on the Meeting Calendar link to see all of the meetings in a calendar format.
Booking a Meeting Room
By clicking “Add a Meeting” at the bottom of the page, you can reserve a meeting room. Type in the name for your meeting, a subject and then select the room you desire and a time. Keep in mind 12:00 PM is noon, 12:00 AM is midnight.
Once you’ve booked a room, the calendar information will also be synchronized with Google Calendar.
To cancel a meeting you’ve booked, from the main Attendance page, click on Cancel next to your event.
